HomeMy WebLinkAboutADM-26-0022 Employee Appreciation Event 9.26.26 - ApprovedOUTDOOR FESTIVALS
ADMINISTRATIVE PERMIT (BCC 24-174.1)
Butte County Department of Development Services PLANNING DIVISION
7 County Center Drive, Oroville, CA 95965
Planning Center Phone 530.552.3701 Fax 530.538.7785 dsplanning@buttecounty.net
APPLICANT INFORMATION
APPLICANT’S NAME
BC Human Resources - Charli Barteau
Date of Birth
05/06 /1980
PHONE NUMBER
(530-5) 52-3573
MAILING ADDRESS 3 County Center Drive CITY Oroville STATE CA ZIP CODE 95965
PROPERTY INFORMATION
PROPERTY OWNER (if different from the applicant)
DBA: Book Family Farm
ASSESSOR’S PARCEL NUMBER
040-570-019
SITE ADDRESS
153 Heavy Horse Lane
CITY
Durham
ZIP CODE
95938
SIZE OF PROPERTY
88.47 ac
DATE(S) AND HOURS OF PROPOSED
FESTIVAL September 26, 2026
ESTIMATED MAXIMUM NUMBER OF ATTENDEES 1200
DESCRIPTION OF EXISTING LAND-USE Residential, Agricultural
NAME OF FESTIVAL
Butte County Employee Wellness Event
INCLUDE AS ATTACHMENTS: 1) DESCRIPTION OF PROPOSED FESTIVAL, 2) DIRECTIONS FOR TRAVEL TO PROPERTY, 3) EVENT MANAGEMENT PLAN 4) ONSITE SECURITY REFERENCE IF ALCOHOL IS SERVED AND, 5) HAZARD MANAGEMENT
PLAN
ONSITE CONTACT NAME (AVAILABLE DURING FESTIVAL) Charli Barteau TEXT ENABLED PHONE NUMBER
(530)570-4926
APPLICANT’S ACKNOWLEDGEMENT
I have read and agree to comply with the permit requirements as set forth on Pages 2-4. I further understand that should the structure or activities expand beyond the description for this permit, that I will notify the county to obtain any necessary approvals.
APPLICANT’S SIGNATURE
DATE
8/21/26
STAFF USE ONLY
APPLICATION REVIEWER ZONE DISTRICT EH CLEARANCE
YES NO N/A
PUBLIC WORKS CLEARANCE
YES NO N/A
PROJECT NUMBER
ADM -
COUNTY FIRE CLEARANCE
YES NO N/A
BUILDING PERMIT NUMBER
BP -
ZONING ADMINISTRATOR APPROVAL DATE
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FORM NO
PLA-30
9/11/2026
XX
X26-0022
AG-80Mark Michelena
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Outdoor Festival Definition: An outdoor gathering which will include for three hours or more one
hundred or more individuals for the purpose of participation in or otherwise attending a musical, theatrical or other type of event. An outdoor festival does not include any event conducted at parks, fairgrounds or other outdoor facilities improved with adequate permanent facilities to accommodate the anticipated participants and attendees.
An application for an Administrative Permits for Outdoor Festivals must include an Event Management Plan and Hazard Management Plan as set forth under Butte County Code Section 24-174.1 E. 5 and 6:
5. Event Management Plan. A detailed explanation of the applicant’s program and plans to provide security protection, water supply, food supply, sanitation facilities, medical facilities and services, vehicle parking space, vehicle access (including written permission of property owners on any privately maintained
roads which will be utilized for ingress or egress) and on- and off-site traffic control, fire protection and use and control of public address systems. If it is proposed or expected that spectators or participants will remain at night or overnight, the arrangements for illuminating the premises and for camping or similar facilities shall also be explained. The applicant’s plans to provide for numbers of individuals in excess of the estimate and provisions for cleanup of the premises and removal of rubbish after the festival has
concluded shall be included. A detailed explanation of the applicant’s program: An event to promote wellness to employees and their immediate family members. Permitted food trucks, face painting, games, giveaways, wellness screenings, music, a fire truck, wellness booths and the usual activities of the Book Family Farm. The event will run from 10:00 a.m. to 2:00 p.m. and attendees will be required to RSVP for a time slot to arrive at the event with an expectation of up to 1.5 hours at the event. Security protection will be provided by the “Security Volunteers”. The goal is to have Sheriff’s Office, DA or Probation Department employees volunteer for the slots on the SignUpGenius (https://www.signupgenius.com/go/70A0C4CABA623A3FC1-65154198-employee). Water supply will be provided by the Book’s Family Farm. Bottled Water for consumption will be provided at no cost to all attendees. Each permitted food truck will provide their own water source. Hand-washing stations will be provided through the vendor providing portable toilets. Sanitation Facilities will be provided at the expected levels to meet requirements. Employees will be required to RSVP in advance to attend the event so that adequate facilities are provided. Medical Facilities – Medical professionals (employee volunteers of our Public Health Department) can be referenced on the SignUpGenius (https://www.signupgenius.com/go/70A0C4CABA623A3FC1-65154198-employee). Vehicle Parking Spaces and vehicle access – The Book Family Farm has an established parking area as well as multiple other locations around the farm that will allow for overflow parking. Additionally, the Book Family Farm has authorized private road parking. Attendees will be required to RSVP and to attend the event at their ticket arrival time, which will allow for adequate parking management during the event. Reference the SignUpGenius (https://www.signupgenius.com/go/70A0C4CABA623A3FC1-65154198-employee) and the Map of the Book Family Farm for parking areas and numbers.
6. Hazard Management Plan. A detailed explanation of the applicant’s plan for policing the activity with
particular emphasis on the control and prevention of alcoholic and drug consumption, open fires, fireworks and firearms. This event will not include the sale or consumption of alcoholic beverages. SignUpGenius
(https://www.signupgenius.com/go/70A0C4CABA623A3FC1-65154198-employee) for a list of volunteers and slots.
PERMIT REQUIREMENTS
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Administrative Permits for Outdoor Festivals are subject to Operation and Development Standards as set forth under Butte County Code Section 24-174.1 F., shown below:
1. Festival Management: Butte County Planning Division 530.552.3701 / dsplanning@buttecounty.net
a. Applicant shall provide a name and text-enabled phone number for an on-site contact available during the festival hours. Charli Barteau 530-954-1246 or 530-570-4926
b. Applicant shall provide sufficient onsite security personnel each possessing a valid California Department of Consumer Affairs Bureau of Security and Investigative Services Security Guard
Registration. Please reference the SignUpGenius
(https://www.signupgenius.com/go/70A0C4CABA623A3FC1-65154198-employee).
c. Amplified sound shall be limited 10:00 a.m. to 10:00 p.m. on Weekdays and 10:00 a.m. to 11:00 p.m. on Weekends. Any sound will be limited to the specified hours.
2. Public Health Department, Environmental Health Division: 530.552.3880 / bclanduse@buttecounty.net
a. Applicant shall satisfy all Environmental Health Requirements for Community Event Organizer and Vendor permits. Applicant is encouraged to consult with Environmental Health Consumer Protection
staff as early in the event planning process as possible to ensure compliance with permit requirements. Applications must be submitted at least two weeks prior to your event to ensure adequate time to contact and permit food vendors. Any vendors who have not been contacted/permitted may not operate at your event. All food vendor permits will be confirmed with the Butte County Public Health Department. Non-permitted vendors will not be used.
b. Applicant shall provide documentation of the proposed source of potable water, including bacteriological and nitrate test results and verification of availability of adequate quantity of potable water if an onsite well is to be used. Provide information regarding handling of potable water, i.e. will portable containers be used for transportation of water, how containers will be cleaned and sanitized, etc. Inspection of water system may be required to verify source protection and adequacy of backflowprevention devices, if needed. Applicant shall supply the Environmental Health Division with a clean bacteriological sample taken from one of the hose-bibs drawing from that well as well as nitrate results indicating Maximum Contaminant Level (MCL) below 10mg/L. There will be adequate supply of free bottled water for all attendees to consume. Permitted food vendors will supply their own safe water supply. Handwashing stations will be provided by the portable toilet supplier.
c. Applicant shall provide details regarding proposed management of solid waste, i.e. will a permitted solid waste hauler provide and remove dumpsters? Which vendor, how many dumpsters, etc. Applicant shall provide contact information for the contracted waste hauler. Site map shall show the location of waste/recycling receptacles. The Book Family Farm will provide dumpsters and trash containers for use during the event. They will request additional dumpsters to meet the needs of the RSVP
attendees.
d. Applicant shall provide information regarding the number of portable toilet facilities and related hand washing stations. Applicant shall provide the Environmental Health Division with contact information for the contracted portable toilet supplier. Site map shall show the location of all portable toilets and hand-washing stations. Two portable toilets up to first 100 people is suggested with one portable toilet for each additional 100 individuals above that. The Book Family Farm will order additional portable toilets to meet the needs of the expected number of participants.
e. Applicant shall provide information regarding proposed handling of wastewater generated from temporary food facilities and other activities to the satisfaction of the Environmental Health Division. Applicant shall outline how food vendors will dispose of any waste and/or wastewater generated from
food preparation. Food vendors are responsible for the disposal of any waste or wastewater generated from their food preparation.
f. Applicant shall provide a site map that includes all event facilities, location of food vendors, the location of all restrooms and portable toilet facilities, all hand washing stations, and all solid waste
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receptacles and dumpsters. Applicant may be required by other divisions to provide further information on site map. Please refer to the attached map of Book Family Farm.
3. Butte County Public Works Department: Permit Division 530.538.7681 / pwpermits@buttecounty.net
a. The applicant shall contact Butte County Public Works to determine the necessity of temporary traffic control and/or encroachment permits for sign placement in the County’s right of way.
b. The applicant shall contact California Highway Patrol a minimum if 2 weeks prior to the event to inform them of the event and hours of operation. Charli Barteau will be responsible for this notification to CHP.
c. The applicant shall contact Butte County Public Works to determine standards for the placement of fee attendant/parking kiosks, if required. N/A
d. The applicant shall contact Butte County Public Works to determine any other traffic management requirements. Charli Barteau will contact BC Public Works to determine any other traffic management requirements.
4. Butte County Fire/CalFire: 530.538.6320 / marnie.gedney@fire.ca.gov & troy.hand@fire.ca.gov
a. Outdoor assembly events are regulated by Section 3106 of the California Fire Code. Butte County Fire Department requires the applicant to submit detailed plans which include:
1. Access for emergency equipment and parking areas, including any barriers such as portable fencing. Access for emergency equipment will be adequate. Emergency personnel will be present at the event. CalFire personnel will be at the event with an operational fire truck.
2. Fire service features (water/hydrant locations) An operational fire truck is planned for this event.
3. Expected attendance and exit routes. RSVPs will be provided and exit routes clearly planned and identified during event.
4. A Public Safety plan (CFC 403.11.2) including contact information. SignUpGenius (https://www.signupgenius.com/go/70A0C4CABA623A3FC1-65154198-employee) includes safety and medical personnel.
5. A Vegetation Management Plan. N/A
6. Proposed cooking appliance or open flame use and how they will be protected. No open flames outside of permitted food truck operations.
7. Proposed use, storage, or handling of any flammable or combustible liquids and locations. We will be utilizing permitted food trucks and have safety personnel including fire personnel on site during event.
8. Liquified petroleum gas use and locations. We will be utilizing permitted food trucks and have safety personnel including fire personnel on site during event.
9. Electrical equipment, generator location, and wiring layout. We will be utilizing permitted food trucks and have safety personnel including fire personnel on site during event.
10. Portable fire extinguisher locations. We will be utilizing permitted food trucks and have safety personnel including fire personnel on site during event.
11. Tents, Temporary Stage Canopies, and/or Membrane Structure’s location and size Easy up-type structures with weighted bases will be used during the event. Paradise Party Rentals is being used.
An inspection of the facility/ event may be required and will be performed by CAL FIRE/Butte County Fire Department personnel. Further information may be obtained by contacting the Butte County Fire
Marshall’s Office.
5. Butte County Risk Management: Julia Ogonowski, Risk Manager 530.522.3340 / JOgonowski@buttecounty.net.
a. To the fullest extent permitted by law, Festival Operator shall hold harmless, defend at its own expense, and indemnity County of Butte, its officers, employees, agents and volunteers, against any and all liability, claims, losses, damages or expenses, including reasonable attorney fees, arising from all acts or omissions to act by Festival Operator or its officers, agents, or employees in rendering
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services under this contract, excluding, however, such liability, claims, losses, damages or expenses arising from county of Butte’s sole negligence or willful acts.
b. Festival Operator agrees to have and maintain the insurance policies set forth below in “INSURANCE REQUIREMENTS FOR OUTDOOR FESTIVALS.” All policies, endorsements and certificates shall be subject to approval of the County as to form and content. These
requirements are subject to amendment or waiver only if so approved by the County. A lapse in any required insurance during this Permit shall be a breach of the provisions of this Permit, which could result in immediate revocation of the Permit. Charli Barteau will ensure through the County’s Risk Manager that the insurance requirements for special events described in Attachment I are met.
6. Dust Control: Butte County Air Quality Management Control District 1.855.332.9400
a. Adequate dust control, in compliance with District Rule 200 – Nuisance and Rule 205 – Fugitive
Dust, shall be provided. These rules are maintained by the Butte County Air Quality Management District. The Book Family Farm will ensure that this requirement is met.
7. Butte Sheriff’s Office: 530.538.7321 / infosheriff@buttecounty.net If the event is proposed to involve
alcohol, applicant shall apply for an ABC license by contacting the local California ABC District Office and the Butte County Sheriff’s Office. N/A
CB Applicant’s Initials
1
Insurance Requirements For Special Events 5/21
ATTACHMENT I INSURANCE REQUIREMENTS FOR SPECIAL EVENTS
Please provide to your insurance agent/broker. Permittee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or be in connection with the performance of activities described by this contract and as a result of those activities by Permittee, his guests, agents, representatives, employees or subcontractors. Before the commencement of work, Permittee shall submit Certificates of Insurance and Endorsements evidencing that Permittee has obtained the following forms of coverage.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE - Coverage shall be at least as broad as:
1) Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Permittee has no owned autos, covering hired (Code 8) and non-owned autos (Code 9), with limits no less than $1,000,000 per accident for bodily injury and property damage. (Required if Permittee owns autos or if autos are used in the activity or event.)
3) Workers’ Compensation Insurance: As required by the State of California with Statutory Limits and Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury and disease. (Required if Permittee has employees.) 4) Liquor Liability Insurance: Coverage with limits of not less than $1,000,000 per occurrence and $1,000,000 Aggregate. (Required if alcohol will be available at the event.) 5) Professional Liability Insurance: Coverage with limits of not less than $1,000,000 per Medical Incident and $1,000,000 Aggregate. (Required from any entity, or its medical support suppliers, if medical or ambulance services are available to participants or
spectators.)
If Permittee maintains broader coverage and/or higher limits than the minimums shown above,
County requires and shall be entitled to the broader coverage and/or higher limits maintained by Permittee.
B. OTHER INSURANCE PROVISIONS - The insurance policies are to contain, or be endorsed to contain, the following provisions:
1) Additional Insured Status: The County of Butte, its officers, officials, employees and volunteers shall be endorsed as additional insureds for liability arising out of the Permittee’s ongoing operations. (Acceptable endorsements: ISO Form CG 20 26, ISO Form CG 20 12
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Insurance Requirements For Special Events 5/21
or equivalents).
2) Primary Coverage: For any claims related to this contract, the insurance coverage shall be primary insurance coverage at least as broad as ISO Form CG 20 01 04 13 as respects the County its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the County its officers, officials, employees and volunteers shall be excess of the insurance and shall not contribute with it.
3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the County.
C. WAIVER OF SUBROGATION: Permittee hereby grants to County a waiver of any right to subrogation which any insurer of said Permittee may acquire against the County by virtue of the payment of any loss under such insurance. Permittee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the County has received a waiver of subrogation endorsement from the insurer. D. SELF-INSURED RETENTIONS: Self-insured retentions must be declared to and approved by the County. County may require Permittee to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. E. ACCEPTABILITY OF INSURERS: Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the County.
F. VERIFICATION OF COVERAGE: Permittee shall furnish County with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the County before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Permittee’s obligation to provide them. The County reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
G. SPECIAL RISKS OR CIRCUMSTANCES: County reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer,
coverage, or other special circumstances.
H. SUBCONTRACTORS: Permittee shall require all subcontractors, agents, vendors, suppliers and exhibitors to maintain similar insurance.
Benefits
Information
Booths
Farm
Animals
Flower Beds
Sunflower
Beds
Main Parking Lot
66+ Spots
Overflow Parking
15-20 Spots
Parking on one side of private road
Pumpkin Patch
Barn Toilets Handwashing Sitting Area
Grass Area Under Trees:
Sand box
Lawn games
Face painting
Cooling
Station with
easy-up,
tables & chairs
Parking
7 Spots
Fire Truck
Welcome
Tables Littles
Corn
Maze
House
Additional Parking
10 Spots
House
Book Family Farm
Food
Trucks
Mobile
Library
Mobile
Medical
Truck
Pumpkin
Patch
40 Spots